This page will be updated with additional information over time. New information will be flagged to sponsors by email.
ONA23’s exhibiting space, the Midway, will be located in Franklin Hall on the fourth floor of the Philadelphia Marriott Downtown. ONA is planning for multiple events within the Midway to draw attendees into the space, including a “sip and see” reception as the first hour of the Welcome Event on Aug. 24.
In addition, Franklin Hall will feature a special networking area — with space to plug in and meet with sponsors and other attendees — in addition to several programming rooms that will require attendees to walk through the Midway to access.
Thursday, Aug. 24: 11:00 a.m. – 7:00 p.m. (including 6:00 – 7:00 Sip and See Reception, the first hour of the Welcome Event)
Friday, Aug. 25: 11:00 a.m. – 5:00 p.m.
Please note that times are subject to change.
When can we move in and move out?
SET UP: Wednesday, Aug. 23, 12:00 p.m. to 5:00 p.m.
BREAK DOWN: Friday, Aug. 25, 5:00 – 7:00 p.m. Space will be locked after 7 p.m.
Please note that times are subject to change.
Sponsors will receive private correspondence with instructions on registering with their allotted ONA23 passes.
All passes included in ONA23 sponsorship packages are full passes. Full passes allow for in-person admission to ONA23: Philadelphia, Aug. 23-26, as well as access to ONA23: Onward, taking place online Sept. 28-29. Please consult your individual sponsorship agreement for the number of full passes your package provides.
Additional staff or guests who would like to attend ONA23 beyond your package-allotted tickets will need to register separately. For groups requiring additional staff for their exhibiting areas only, ONA offers Midway/Exhibit-only passes, which are designed for staff and include access to non-programmatic areas of ONA23 (exhibit and lounge spaces, including Franklin Hall) and the ONA23 Welcome Reception on Thursday, Aug. 24. These passes do not include access to any education sessions, meals or other official networking events (unless part of sponsorship).
Midway/Exhibit-only passes will be available for $150/each and are limited to two per sponsor group, by request. No unregistered individuals will be allowed entry to any ONA23 events, regardless of affiliation or reason, and we will not sell passes in person on-site in Philadelphia.
I am hosting a sponsored session/workshop/event that will include speakers. Will those speakers receive complimentary passes?
No. All speakers or participants in any sponsored session/workshop/meal/reception/event, including Midway Programming, whether in person or online, will need the appropriate ONA23 pass to participate. You may choose to cover the speaker’s pass through your package allotment. You may not use Midway/Exhibit-only passes for speakers.
Unless otherwise noted, ONA23 sponsor packages include a 10’x10’ standard exhibiting space (including back and side rail drape, booth ID, 6’ skirted table, 2 chairs and 1 wastebasket) in Franklin Hall, the main exhibit and Midway area on the fourth floor of the Philadelphia Marriott Downtown, with shared electric access. If you prefer not to use your allotted booth space, please email Bill at firstname.lastname@example.org to let him know by Aug. 1, 2023.
Space assignments will be assigned by Jessica Strelitz on a first-come, first-serve basis and also based on your sponsorship type or package. Booth/tabletop numbers, which are required for shipping materials to the Philadelphia Marriott Downtown, will be shared with your space assignment. Please email email@example.com with any questions.
90% of ONA22 attendees visited the Midway last year! You may use the space as you choose: make staff available to talk to attendees, create a demo space or leave it unhosted but provide information (i.e., signage, business cards, handouts) about how to connect with you on-site in Philadelphia. Email Hanaa at firstname.lastname@example.org to talk through best practices and your plans.
You are welcome to offer limited food and beverage options at your table, with a few exclusions (such as coffee service), using the Philadelphia Marriott Downtown’s food and beverage service. Please contact email@example.com to discuss your idea and to be directly connected to the hotel to see a current menu and make your order.
Yes. Unless otherwise noted, exhibiting spaces will be provided shared access to a 10 amp electric drop and power strip that will allow you to plug in a few items at a time (e.g., a laptop, monitor and a phone). You may not use your own extension cords or power strips. If sharing power is not something that works for your needs, please email firstname.lastname@example.org to discuss options.
Yes. Wifi will be available to all attendees, including sponsors. Given that it is a shared resource, if being online is a critical part of your booth experience, please make sure you have an offline version that you can share if necessary until the connection is reestablished, or consider using a hotspot.
There is extremely limited storage space at the Philadelphia Marriott Downtown for Exhibitors/Sponsors available on a first-come, first-served basis. Small boxes and materials can be kept under your table, but we do not recommend that anything be left on tables in the 5th floor or Franklin Hall foyer spaces. The Philadelphia Marriott Downtown will lock Franklin Hall following exhibiting hours, and ONA will provide overnight security for exhibit spaces and lounges located outside of Franklin Hall. ONA and the Philadelphia Marriott Downtown are not responsible for any theft or damage.
Security will be on-hand 24 hrs./day while the exhibiting spaces are present, starting Wednesday, Aug. 23 with set up and ending the evening of Friday, Aug. 25 after breakdown. ONA and the Philadelphia Marriott Downtown are not responsible for any theft. Please use your best judgment for storing valuables, and consider bringing things of value to your personal room.
We will share updated attendee lists with event sponsors at several points prior to the start of ONA23 and once it concludes. The list contains names and affiliations; we do not share any contact information, including email addresses or mailing information. We kindly request that you refrain from any pre-show mass mailings to this list.
As a digital media organization, we have been reducing our paper use at all events. We will use the conference website and app to provide the agenda, map and other event details. Interested in online advertising? Contact email@example.com for more information.
The primary purpose of these ONA23 virtual booths is to provide an easy-to-access spot for attendees to learn about your group. You will add the information about your group through the ONA23 event platform sponsor portal. The following images share an example of what these virtual booths will look like on the desktop version of the event platform, and indicate the tasks your group will be assigned within the sponsor portal to populate what is needed.
Alliance Exposition is the conference decorator and can provide material handling and/or rental furniture for the in-person exhibit space in Philadelphia. You should receive an email from them in the next few days with personal information about accessing the conference ordering portal. This email will come from this address: ExhibitorAssistance@alliance-exposition.com
Outbound shipping is available through the FedEx Office Print & Ship Center located on the lobby level of the Philadelphia Marriott Downtown. The package handling fees for outbound shipping is based on weight, to be discussed with the FedEx Office Print & Ship Center onsite.
FedEx is not responsible for packing or for supplying any packing materials. Any materials left behind without shipping instructions will be discarded three business days after your departure date.
Alliance Exposition is our conference decorator and can provide rental furniture and/or material handling for the in-person exhibit space in Philadelphia. You should receive an email from them in the next few days with personal information about accessing the conference ordering portal. This email will come from this address: ExhibitorAssistance@alliance-exposition.com
Encore will supply rental A/V equipment, including monitors, for booths and lounges. Encore’s ordering form will also be available in the Alliance portal. Wireless access and basic electric access (shared for booths/tabletops and dedicated for lounges) is included in your sponsorship. If you would like a dedicated Internet drop, more power or A/V materials, you can order anything you need using the form. Pricing and deadlines are included in the portal.
We also encourage you to consider buying, rather than renting, furniture, AV equipment, decorations, and more for your exhibiting spaces in advance, and consider donating them post-show. Since 2017, ONA has given a greater purpose to those goods by identifying a local charity in each event host city that would benefit from donating such items.
- ONA17, DC: A Wider Circle, which supports people transitioning from homelessness
- ONA18, Austin: SAFE Austin. Our donations helped complete their new Eloise House, where survivors receive support and forensics testing after a sexual assault, and refresh their group support space for youth survivors.
- ONA19, New Orleans: Ozanam Inn. Our donations helped update the living space at the shelter, including the monitors and computers in their employment training area, and were also used to support those transitioning into permanent housing.
- ONA22, Los Angeles: East Los Angeles Women’s Center. Our donations were used to help furnish 25+ apartments for newly transitioning families.
We will share the Philadelphia-based charity with sponsors once it has been identified. If you have any questions about this process or are from Philadelphia and have a recommendation for a group to consider partnering with, please email firstname.lastname@example.org.
ONA23 will be hosted at the Philadelphia Marriott Downtown:
Philadelphia Marriott Downtown
1201 Market Street
Philadelphia, PA 19107, US
For group reservations of 10 or more being held by one credit card, please contact Jasmine Johnson at Jasmine.Johnson@marriott.com.
We consider many accessibility questions when considering a host hotel and planning our programming. We’ve compiled a detailed explanation of what to expect in terms of accessibility on site.
Exhibitor/Attendee Housing Scam Notice
Please note: You may receive calls and/or emails from companies claiming to be an agent of, or associated with, ONA and offering discounted room rates. We do not have a relationship with any of these companies. All bookings should be made directly with our host hotel using the details above. You can read the full details about this issue here.